Senior Healthcare Administrative Executive Assistant – 2 days remote
Location: Midtown Manhattan, NY
Pay Rate: $23–$25/hour
We are seeking an experienced Senior Administrative Executive Assistant to provide high-level administrative and operational support to Vice Presidents and senior leadership within a healthcare environment.
Key Responsibilities
- Provide administrative support to Vice Presidents and senior leaders.
- Manage complex calendars, meetings, appointments, and scheduling conflicts.
- Coordinate internal and external meetings and prepare necessary materials.
- Prepare and edit correspondence, reports, PowerPoint presentations, and Excel spreheets.
- Process and track invoices and assist with payment-related activities.
- Order office equipment, supplies, and other business resources.
- Assist with expense reports, purchasing, and procurement documentation.
- Maintain organized electronic and physical records.
- Coordinate conference rooms, equipment, and meeting logistics.
- Communicate professionally with executives, departments, vendors, and external contacts.
- Monitor deadlines and proactively follow up on outstanding items.
- Handle confidential and sensitive information with discretion.
- Support special projects and additional administrative needs.
Qualifications
- 5+ years of professional administrative experience required.
- Experience supporting VPs, executives, directors, or senior leadership required.
- Strong executive calendar management experience.
- Experience with invoice processing and/or accounts payable support.
- Experience ordering equipment and office supplies.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong communication, organization, and attention to detail.
- Ability to independently manage multiple priorities and changing deadlines.
- Professional demeanor and ability to maintain confidentiality.
Strong Plus: Healthcare experience, supporting multiple VPs, procurement/purchasing, expense reporting, Microsoft Teams, and experience within a large organization.
Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Resumes to mfesinstine@phaxis.com
Skills:
Accounts Payable, Administrative Skills, Billing, Calendar Management, Communication Skills, Conference Management, Detail Oriented, Documentation, Executive Assistant Skills , Expense Reports, Healthcare, Healthcare Administration, High School Diploma, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Office Equipment, Operational Support, Order Supplies, Organizational Skills, Prepare Correspondence, Purchasing/Procurement, Time Management
Phaxis LLC
We stand for PERSEVERANCE, as we refuse to quit when the journey gets tough. Your gold is our mission, and we search day and night to find it.
Company Size:
50 to 99 employees
Industry:
Staffing/Employment Agencies
2002
Website:
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